UTN may collect the following information about participants: name of your company and employees, gender, title, date of birth, position, email address, phone number, key competences, practice area, special interests, CV, picture, social media pages (such as your LinkedIn profile), participantships, languages spoken, private, political, and business positions, insurances, signature and address and other contact details. This information may qualify as personal data under the applicable legislation (including the General Data Protection Regulation (GDPR) n° 2016/679). The collected personal data are considered useful or even necessary for UTN to provide its services to its participants. Some data are mandatory (such as name, e-mail address, picture, address, accommodation dates, participation in meetings, participation in optional activities, your company name. Other data is optional and will allow UTN to provide a better service to is participants.
UTN processes the above-mentioned information for the following purposes:
- Compiling and using general or specific mailing lists for sending newsletters, announcements (e.g. new participants) and information emails.
- Listing in the UTN directory publicly accessible online at www.utnworldwide.com
- Organizing and executing UTN activities (e.g. contacting participants for participating in UTN projects such as writing articles for the newsletter or publications on social media, matchmaking and networking, organizing social events.
- Analysis of the activities and the functioning of the UTN participants.
- Business development activities related to participants, potential partnerships and/or collaborations.
- Announcements on new participants on social media and sharing of participants’ articles on social media.
Where possible UTN requests your consent for the processing of your personal data. UTN will also ask for your specific consent when it processes sensitive data. UTN will process your personal data where you act as the contact person or representative of your organization, for the performance of the agreement that UTN has with your organization. UTN also has a legitimate interest in processing the personal data of representatives or contact persons of prospects on the basis of its legitimate interests, i.e. for promoting UTN activities. Such processing has a limited impact on your rights and freedoms (as a representatives of your organization), considering the non-sensitive nature of the data and the limited data processing involved. Concerning the processing of special categories of data, you have given your explicit consent for such processing.
UTN may share your personal data with other UTN participants (e.g. for referrals or recommendations or in the context of Practice Group activities). Your personal data may also be communicated to the general public when UTN sends newsletters or posts announcements via social media.
UTN will process your personal data as long as your data are useful for the listed purposes. In principle, it will store and use your data as long as your organization is a participant or a prospect of UTN and you remain a representative for your organization. Where the processing is based on consent, UTN will stop processing your data when you withdraw your consent.
In addition to the information contained in this data protection policy, you have the right to access the personal data which UTN processes regarding you. Should the personal data that UTN has regarding you be incorrect or incomplete, you are entitled to have the data rectified.
You have the right to request from UTN the erasure of your personal data, when they are no longer necessary for the listed purposes, when you withdraw your consent or when you object to the processing (if UTN or third parties have no overriding legitimate grounds for the processing), when UTN has unlawfully processed the personal data or when UTN is subject to a legal obligation to erase the data. UTN will honour your request, unless it is subject to a legal obligation requiring it to process your personal data, the processing is done for reasons of public interest (public health), for archiving or statistical purposes and for the establishment, exercise or defense of legal claims.
You are entitled to request the restriction of processing (temporarily) if the accuracy of the personal data is contested, the processing is unlawful and you prefer the restriction of the processing to the erasure of your data, if UTN no longer needs your data except for the establishment, exercise or defence of legal claims or while it is being verified whether your legitimate interests override UTN ’s.
You have the right to object to the processing, when the processing is based on UTN ’s or third party’s legitimate interests, on the basis of your particular situation. You also have the right to object when your data are processed for direct marketing purposes by clicking the “unsubscribe” link in the newsletters that you receive.
You are entitled to receive the data concerning you in a structured, machine-readable format that is commonly used, and you have the right to have the data transmitted to a controller of your choice (data portability).